Pearl Ballroom by Mercure Hotel

Penang, Georgetown | Penang
Recommended for:
Event
Meeting
Production
Pop-Up
500 Max
And much more, we will do our best to suit to your needs.

Mercure Penang Beach

Mercure Penang Beach features a white sandy beach right on your doorstep, complete with stunning views of the Andaman Sea. Facilities include an outdoor pool, All Day Dining restaurant, bar, 24 hour gym and free high speed WiFi throughout the resort. The hotel has 220 well-appointed rooms featuring Superior Hill View, Superior Ocean View and Superior Suite.
Member Since April 2021
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The Space

Conveniently located in Penang, Mercure Penang Beach is a great base from which to explore this vibrant city. Pearl Ballroom is located at level 6 with the space measurement of 5726.4 sqft, and it's able to fit up to 500 pax in auditorium style seatings.

 

Space Size: 5726.4 sqft

 

Capacity:

1) Auditorium : 500 pax

2) Classroom : 240 pax

3) U-Shape : 100 pax

4) Reception : 500 pax

5) Banquet : 350 pax

 

*Kindly note with the current SOP, the capacity for each function space will be 50% of the people mentioned above

500 guests max  |  5726 sq. feet 

Availability

Available on Weekdays & Weekends
Opening hours: 24 hours
*Subject to space availability

Pricing & Packages

Ballroom Rental Rate: Full Day (8 hours): RM11,500 ++ Half Day (4 hours): RM9,500 ++ Facilities Included: 1. Complimentary usage of One unit LCD with white screen 2. Complimentary usage of One main meeting room with standard set up 3. Conference material such as pads and pencils stations, one flipchart & one whiteboard with markers 4. Complimentary water and mints throughout meeting 5. Complimentary usage of one unit of Microphone with basic sound system Parking: Our hotel provides complimentary outdoor parking (uncovered) and subject to availability. *In the event on site parking is not available, to proceed to our property next door Tanjung Point where our guests will be charged at RM3.00 nett per entry. Function Rooms Block and Cancellation Policy Function rooms are based on minimum guarantee persons. Additional room rental will be applicable if the Customer attendance per function room fall below the minimum attendance guaranteed. The Hotel reserves the right to relocate Customer to a room suitable for the attendance, with notification, if the attendance reduces or increases subject to function room availability. 90 - 60 Days Prior to Event The Hotel must be in receipt of event program, menu selections, function room set-up, capacity requirements and any other special arrangement for each function room by this time. The Hotel will allow for a maximum of 5% variance between confirmed and guaranteed numbers without penalty. Should Customer wish to cancel the committed function space after confirmation, the following cancellation fee shall apply: More than 60 days but less than 90 days - 50% of the total projected food and beverage revenue will be charged. 59 - 30 Days Prior to Event Customer must guarantee the number of persons attending all food and beverage functions. The Hotel will allow for a maximum of 5% variance between confirmed and guarantee numbers without penalty. The Hotel will charge for the actual number attending or the guaranteed number whichever is greater. Should Customer wish to cancel the committed function space after confirmation, the following cancellation fee shall apply: More than 30 days but less than 60 days - 75% of the total projected food and beverage revenue will be charged. 29 - 7 Days Prior to the Event The final guaranteed number of persons attending each function should be confirmed and this number will be the minimum number of guests you will be charged for, with any increase in numbers being charged accordingly. The Hotel will allow for a maximum of 5% variance in guarantee numbers without penalty. The Hotel Event Orders will summaries your operational instructions and upon approval from yourself, will form the basis of known catering and miscellaneous charges. It is noted that the Hotel does not allow any type of beverage to be brought into the Hotel by the Customer or its guests. Should Customer wish to cancel the committed function space after confirmation, the following cancellation fee shall apply: Within 30 days - 90% of the total projected food and beverage revenue will be charged. 6 days - 72 hours Prior to Event The Hotel will allow for a maximum of 5% variance between actual and guaranteed numbers without penalty. The Hotel will charge according to the guaranteed number or actual attendance whichever is greater. Should Customer wish to cancel the committed function space after confirmation, the following cancellation fee shall apply: Within 7 days - 100% of the total projected food and beverage revenue will be charged. Event Postponement: In the event of the entire Group (guest rooms and food and beverage guaranteed) is postponed to a future date and written notification is provided to the Hotel, the following conditions will apply: 59 - 30 Days Prior to Group Arrival In event of postponement of event in writing between fifty-nine (59) days and thirty (30) days prior to the Customer arrival, a penalty of 25% of the total anticipated accommodation, food and beverage revenue, including service charge and tax will be charged. This amount will be debited from the initial deposit paid and any balance will be credited to the postponed event date, if applicable. 29 Days - 14 Days Prior to Group Arrival In event of postponement of event in writing between twenty nine (29) days and fourteen (14) days prior to the Customer arrival, a penalty of 50% of the total anticipated accommodation, food and beverage revenue, including service charge and tax will be charged. This amount will be debited from the deposit paid and any balance will be credited to the postponed event date, if applicable. 13 Days or Less Prior to Group Arrival In event of postponement of event in writing between thirteen (13) days and Customer’s arrival day, a penalty of 90% of the total anticipated accommodation, food and beverage revenue, including service charge and tax will be charged. This amount will be debited from the deposit paid and any balance will be credited to the postponed event date, if applicable. Cancellation: If Customer cancels this Agreement, Customer will provide written notice to Hotel, accompanied (except in the case of a Force Majeure) by payment of the amounts indicated above. The parties agree that the amounts included in the Cancellation clause are reasonable estimates of the losses that would be incurred by Hotel and factor in Hotel ability to mitigate its losses through resale. Use of Event and Function Space To protect the safety and security of all Hotel guests and property, Customer will obtain Hotel's advance written approval before using items in event and function space that could create noise, noxious odors or hazardous effects (e.g., loud music, smoke or fog machines, dry ice, confetti cannons, candles, or incense) and before engaging in any activities outside of the reserved function rooms (e.g., registration table). Customer will obtain any required Fire Marshall or other safety approvals, and will pay any expenses incurred by Hotel as a result of such activity, such as resetting smoke or fire alarms or unusual clean up costs. Assignment of Function Space: Hotel will provide Customer with Function Space in accordance with the schedule of events, based on the contracted number of people attending the event. Hotel may make reasonable substitutes to Function Space by notifying Customer. Security Deposit and Full Payment: A 50% deposit will be required within 14 days after confirmation is received. Balance of payment to be settle 30 days prior to group arrival. Unless otherwise had been discussed and agreed upon. Pre and Post-Event Setup Terms & Conditions In the event pre-setup is done at designated timing agreed by the hotel (usually after 11pm), no rental charges will be incurred. *Any pre-setup required to be done 1 day before the event date,  a full day rental charged will be imposed.

Amenities

Microphone
Flip-Chart
Bottled Water
Mints
Basic Sound System
Marker pen
Whiteboard
Screen
Wi-Fi
LCD Projector
Air Conditioning

Accessibility

Escape Stairs
Car Park
Elevator

Add-On Services

Others
Helicopter Rental
Yacht Rental
Event Management
Sound & Lighting
Event Furniture Rental
Food Truck
Event Crew
Ice Cream Live Station
Photo Booth
Printing
Deco
Photographer / Videographer
Emcee
Live Band
DJ
Balloons
Clown

Disclaimer:

Amenities

All items listed under Amenities is inclusive with the space rental.

Add-On Services

All items listed under Add-on Services is not inclusive with the space rental. Should you require any add-on services, kindly highlight the items in the enquiry form.

Photos and Tags

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Carpeted Hall

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